TAA : Responsibilities of Officials.

All officials are duty bound to promote the TAA, recruit new members, attend TAA functions whenever possible and represent TAA at functions and meetings convened by other bodies.

Responsibilities of EXCO.

To manage the day-to-day business of the TAA between annual general meetings

To determine the policies of the Association

To ensure that the Association acts in accordance with its constitution, and complies with the requirements of the Charity Commission

To promote the establishment of TAA Specialist Groups, Regional Branches and overseas branches.

To ensure that the Association contributes to relevant consultations and discussions

President

To preside over the Annual General Meeting.

To preside over any meetings of the Executive Committee at which he/she is present.

Chairman

To chair all meetings of the Executive Committee, unless these are presided over by the President

To attend the AGM and present a report on the past year’s activities

To communicate with all EXCO members, encouraging them to address their responsibilities

General Secretary

To arrange and keep minutes at EXCO meetings (Normally four a year)

To organise an AGM of the Association, and keep minutes

To organise a Biennial meeting of TAA to cover a technical subject

To arrange the annual Ralph Melville Memorial Lecture

To send in the annual return to the Charity Commission

Membership Secretary

To maintain the database of members

To register new members

To deal with members enquires

To publish a yearly list of members

To send mailing labels to the distributors four times a year for Newsletter mailings

To add payments made by members to the mailing list and each year in November send a letter to non payers reminding them of the situation.

Remove non payers from the active list in December of each year

Webmaster (A post that will be created now that we have online members)

To maintain a webpage on behalf of TAA and ensure that the content is up dated as needed

To maintain contact with Net Benefit (who host the site) and Workwithus (on line payments)and sure that payments are maintained.

To ensure that the email links on the general information page are current

To keep the dairy page up-to-date

To up load on line versions of the TAA Newsletter and List of Members

To change passwords each year in February

To liaise with CABI to retain the link with the CABI database

To ensure that links on the page remain functional

Treasurer

To manage the Association’s financial affairs - including maintaining its Bank accounts.

To produce the annual statement of accounts, including an income and expenditure account and a balance sheet

To have the accounts audited.

To present the accounts for approval by the AGM.

To produce an annual budget for approval by the EXCO, and update EXCO on the financial position at all EXCO meetings.

Editor Newsletter. (together with the assistant editor)

To be responsible for receiving contributions for the quarterly Newsletter, and preparing the material for publication

To write, or arrange to have written, an editorial for each issue of the newsletter

To submit the newsletter material to the Typesetter, and monitor the process of printing, distribution and ensuring that a copy is posted on the website

To report to the EXCO and the membership at the AGM.

Local Organisers

To obtain a database of local members from the Membership Secretary

To organise at least two local meetings a year

To ensure that a report on these meetings is forwarded to the Editor of the Newsletter

To inform both the Editor and the Webmaster of details of planned events

To account to the Treasurer for any funds made available for the running of the local branch

Convenors of Specialist Groups

To keep a list of members of the group and inform the membership secretary who they are.

To organise at least two meetings of the group each year (these can be in association with regional meetings)

To develop the group’s activities in the interest of the members, including links with other organisations having similar interests. (e.g the Agri-business groups links with BCCB).

To encourage the group to engage in relevant debates, including lobbying to protect and further the interests of the group

TAAF Chairman.

To maintain an active TAAF Committee and organise its meetings

To be responsible for the fund-raising activities of TAAF

By chairing the TAAF committee, receive applications for awards, make appropriate awards, and inform the TAA treasurer.

To maintain contact with present and past Awardees, and encourage them to continue their membership of the TAA

To arrange meetings, or other mechanisms such as TAAFNET, in the interest of awardees and ex-awardees, and advise EXCO in respect of TAA activities aimed at meeting their needs.

Other members of the EXCO.

To attend EXCO meetings

To participate in TAA activities.

Overseas Branch Co-ordinators

To maintain a list of the members of the Branch and keep the TAA membership secretary informed

To organise activities of the Branch

To maintain bank account(s)

To receive and account for all subventions given to the branch by TAA, and to remit to TAA such dues as agreed in the constitution of the branch

To be responsible for the local distribution of TAA Newsletters

To send the TAA Editor material for publication on the TAA newsletter

BESO Co-ordinator

To maintain links with BESO, and assist with the identification of TAA members willing to work for BESO.

To keep EXCO informed of BESO activities.

Royal Show Organiser

To organise the TAA participation in the annual Royal Agriculture Show, including the content of the TAA stand

To arrange for TAA members to staff the stand at the show at all times.

Directory Editor

To maintaining the On-line Directory of CVs
To publicising and up-date the Directory
To managing registration of members
To coordinate the activities of the Directory Administrator
To liaise with the TAA Web Master for links with the TAA web site